How to Collect Invoices from Your Email in Israel
Israeli businesses receive tax invoices (חשבונית מס) and receipts (קבלה) by email from dozens of suppliers, in Hebrew and English, as PDF attachments, "view your invoice" links and supplier portals. This guide explains how to collect all of them automatically, and what to check so none is missed.
The most reliable way to collect invoices from email in Israel is to connect your mailbox (Gmail, Outlook or any IMAP provider) to a tool that reads every email rather than only attachments. ishiwise does this: it captures PDF and image attachments, follows "view invoice" links, downloads documents from supplier portals such as PayPal and AliExpress, and renders invoices that live only in the email body, then uses AI to extract the vendor, tax ID, amount before VAT, VAT (18%), document number and date. Connecting takes under a minute and it then runs on its own.
What good invoice collection from email covers
- Gmail, Outlook and any IMAP mailbox, connected by OAuth with no stored passwords
- PDF and image attachments, including photographed receipts
- Invoices that arrive as a link ("view your invoice") instead of a file
- Supplier portals that require a download step, such as PayPal and AliExpress
- Invoices that exist only in the email body, rendered to a PDF
- Hebrew and English documents: tax invoices, receipts, invoice-receipts, credit notes and delivery notes
- Duplicate detection, so a document that arrives twice is stored once
- Scheduled automatic delivery to your accountant, by email or Google Drive
Why attachments alone miss invoices in Israel
ishiwise checks every email and also collects invoices that arrive as a link or from a supplier portal, not just file attachments. Many Israeli suppliers, from telecom and utilities to payment providers and marketplaces, send a short email with a link to the invoice instead of the PDF itself. A tool that only saves attachments never sees those documents, and the gap usually surfaces at month-end when the accountant asks for a missing invoice. Collecting from links, portals and email bodies is what separates organising files from not missing an invoice.
How automatic invoice collection works, step by step
- Connect your Gmail, Outlook or IMAP mailbox once. Several mailboxes can be connected.
- The system scans your mail and identifies emails that contain a financial document, ignoring newsletters and notifications.
- It collects each document from the attachment, the link, the portal or the email body.
- AI extracts the vendor, business or tax ID, amount before VAT, VAT, total, document number, date, category, currency and line items.
- Everything appears in one dashboard where you can review, correct, filter and export.
- Paid plans include two months of email history, so documents already in your inbox are collected too.
Israel-specific details that matter
Standard VAT in Israel is 18%, and tax invoices, receipts and invoice-receipts are different document types that your accountant treats differently, so each must be classified correctly. Suppliers write in Hebrew, English or both, with right-to-left text and mixed number formats. A collection tool for Israel needs to read Hebrew documents natively, keep the original document as the source of record, and let you hand the result to your accountant in the formats they use. ishiwise is registered with the Israel Tax Authority as a bookkeeping system.
Getting the documents to your accountant
ishiwise sends all expenses to your accountant automatically on a schedule — weekly, monthly or bi-monthly — by email or to Google Drive, with no manual step. Formats include original PDFs, one merged PDF, a ZIP, or Excel, and documents already sent are not sent again. Direct integrations with iCount, Morning and Sumit are also available.
Frequently asked questions
How do I automatically collect invoices from Gmail in Israel?
Connect your Gmail account to an invoice collection tool such as ishiwise through Google sign-in. It then scans your inbox, collects invoices and receipts from attachments, links, portals and email bodies, extracts the VAT and vendor details with AI, and shows everything in one dashboard. Setup takes under a minute, with no stored passwords.
Does it work with Outlook and other email providers?
Yes. ishiwise connects to Outlook (Microsoft 365 and Outlook.com) by sign-in, and to any other provider over IMAP. You can connect more than one mailbox, for example a personal address and a shared accounting address, and everything lands in the same dashboard.
What if my supplier sends a link instead of a PDF?
ishiwise follows "view invoice" links in the email and downloads the document, including from supplier portals such as PayPal and AliExpress, and it renders invoices that exist only in the email body. Links that require a personal login or ID number cannot be downloaded automatically, and those documents need to be uploaded by hand.
Can it read Hebrew invoices?
Yes. ishiwise is Hebrew-first and reads Hebrew and English documents, including tax invoices (חשבונית מס), receipts (קבלה), invoice-receipts, credit notes and delivery notes, with no per-supplier template setup. It extracts amount, VAT at 18%, vendor, tax ID, document number, date and line items.
Can it collect old invoices already in my inbox?
Yes. Paid plans include two months of email history, and you can run a history sync from Settings to collect earlier mail. The free trial includes a one-time sync of the last month of email, so you can see how it handles your own inbox before choosing a plan.
How do I send the collected invoices to my accountant?
Set a schedule once, weekly, monthly or bi-monthly, choose email or Google Drive and the format (original PDFs, one merged PDF, ZIP or Excel), and ishiwise sends the documents automatically. You can also export manually at any time, or connect iCount, Morning or Sumit directly.
How much does it cost?
You can start free with 10 documents and a one-month email sync, no credit card. The basic paid plan starts at about ₪34 a month on annual billing. Current plans and prices are listed on the plans page.