AI Invoice & Receipt Scanning — Automatic Data Extraction
How AI-based invoice scanning works, what it extracts, and how it differs from traditional OCR.
AI invoice scanning is a process where the system reads an invoice or receipt — a PDF, a phone photo or email content — and extracts the meaningful fields: amount, VAT, vendor name, document number, date and line items. ishiwise does this in Hebrew and English, on documents arriving from email, WhatsApp, manual upload, and from supplier links and portals. Unlike OCR, which only converts an image to text, the AI model understands document structure — so it distinguishes subtotal, VAT and total due even when the layout differs completely between suppliers.
Exactly what gets extracted from each document
- Total amount, pre-VAT amount and VAT amount — separated and reconciled
- Vendor name, business/tax ID and document number
- Document date and type — tax invoice, receipt, credit note or delivery note
- Full line items: description, quantity, unit price and discount
- Category and currency — including foreign-currency documents
- Duplicate detection — the same document captured twice is not counted twice
AI receipt scanning — paper receipts and digital receipts alike
Receipts are the expenses easiest to lose: a receipt from a gas station, parking or a coffee shop stays in your pocket, and a small digital receipt gets buried in your inbox. ishiwise scans both with the same engine. Photograph a paper receipt in WhatsApp the moment you get it and the data is extracted immediately; digital receipts are collected from email automatically without you searching for them. Every receipt is classified by document type so it counts correctly in the VAT report and in the accountant export.
- Photograph a paper receipt from your phone or WhatsApp — instant extraction of amount, VAT, vendor and date
- Automatic collection of digital receipts from email, including small receipts from overseas services
- Correct separation of tax invoice, receipt, invoice-receipt and credit note
- Credit notes count as negative — so totals and VAT match the accountant report
What separates traditional OCR from AI-based scanning
Classic OCR converts an image to text and stops there — it does not know what any number it read actually means, so it requires you to define a template per supplier. An AI model understands the document: it recognizes that the number in the corner is the invoice number and the number at the bottom is the total due, even in a layout it has never seen and with no template defined. That is what makes it possible to work with hundreds of different suppliers with no configuration, and to read Hebrew documents correctly where direction and terminology differ from English.
An app for scanning invoices and receipts
ishiwise has a mobile app and a WhatsApp bot, and both do the same thing: photograph a document and it is captured. No need to keep the paper, email it to yourself, or remember to upload it at month end. The document appears in the dashboard within seconds, extracted and classified, and from there it is already part of the VAT report and the accountant export.
Accuracy, review and what happens when something is wrong
ishiwise shows the original document beside the extracted data, so you can compare at a glance and correct any field manually. ishiwise checks every email and also collects invoices that arrive as a link or from a supplier portal, not just file attachments. In addition, credit-card statement reconciliation flags charges with no matching invoice — the reliable way to discover what is missing, instead of assuming everything was captured.
Frequently Asked Questions
How does AI invoice scanning work?
The system receives the document — a PDF, photo or email content — and an AI model reads it, identifying fields by their meaning rather than by a fixed position. Amount, VAT, vendor, date and line items are extracted, the document is classified by type, and it is stored in the dashboard ready for reporting and export.
Can it scan receipts, not just invoices?
Yes. The same engine scans tax invoices, receipts, invoice-receipts, credit notes and delivery notes, classifying each by type. Paper receipts can be photographed in WhatsApp or the app, and digital receipts are collected from email automatically.
Does scanning work on Hebrew documents?
Yes — Hebrew is the system's primary language. Extraction works on invoices and receipts in Hebrew and English, including Israeli VAT, business ID numbers and RTL layout, as well as foreign-currency documents from overseas services.
What happens if the same invoice is captured twice?
The system detects duplicates by vendor and document number and marks the extra copy instead of counting it again. So an invoice that arrived by both email and WhatsApp will not inflate your expenses or be counted twice in the VAT report.
Do I need to configure a template per supplier?
No. That is precisely the difference from classic OCR — the AI model understands document structure, so it works on a new supplier from the very first document, with no setup and no template maintenance.
How much does AI invoice and receipt scanning cost?
You can start free — 10 documents and a one-month history sync, no credit card. Paid business plans start at about ₪36/month on annual billing for up to 30 documents a month, and the first month is free on every paid business plan. Full AI extraction, including line items, is included in every plan.
How accurate is it, and what do I do if a field is wrong?
The original document is displayed beside the extracted data so you can compare immediately, and every field is manually editable. To verify no invoices are missing at all, use credit-card statement reconciliation, which flags charges with no matching document.